Welcome to ESS Utumishi, the official Employee Self-Service platform for government employees in Kenya. By accessing and using this platform, you agree to comply with the following Terms and Conditions. These terms govern your use of ESS Utumishi and outline your rights and responsibilities as a user. Please read them carefully, as continued use of the platform constitutes your acceptance of these terms.
Access and Use of the Platform
ESS Utumishi is designed exclusively for use by authorized government employees and other individuals permitted by the Public Service Commission (PSC). You agree to use the platform solely for legitimate HR-related purposes, such as accessing your payslips, applying for leave, managing personal records, or participating in performance appraisals. Unauthorized use of ESS Utumishi, including for fraudulent activities or non-work-related purposes, is strictly prohibited.
Account Responsibility
To access ESS Utumishi, you must create an account using your unique employee ID or National ID number. You are responsible for:
- Maintaining the confidentiality of your login credentials (username and password).
- Ensuring that no unauthorized person accesses your account.
- Promptly notifying your HR department or the system administrator if you suspect any unauthorized access or misuse of your account.
ESS Utumishi is not liable for any loss or damage resulting from your failure to secure your login credentials.
Accuracy of Information
You are responsible for ensuring the accuracy of the personal and employment information you provide on the platform. Any inaccuracies or outdated information should be reported to your HR department immediately for correction. ESS Utumishi does not assume responsibility for issues arising from incorrect or incomplete data input by users.
Platform Availability
While we strive to ensure uninterrupted access to ESS Utumishi, the platform may occasionally experience downtime due to maintenance, technical issues, or circumstances beyond our control. We will make reasonable efforts to notify users of planned outages in advance. However, ESS Utumishi is not liable for any inconvenience, delays, or losses resulting from platform unavailability.
User Conduct
By using ESS Utumishi, you agree to:
- Abide by all applicable laws and regulations.
- Use the platform responsibly and avoid actions that may disrupt its functionality.
- Refrain from sharing confidential information obtained from ESS Utumishi with unauthorized parties.
- Avoid attempting to access, modify, or misuse data that does not belong to you.
Any violation of these terms may result in suspension or termination of your access to the platform.
Data Security and Privacy
Your personal information is protected by our Privacy Policy, which is incorporated into these Terms and Conditions. While ESS Utumishi implements robust security measures to protect your data, you acknowledge that no system can guarantee absolute security. You agree to use the platform responsibly and take precautions to safeguard your personal information.
Limitation of Liability
ESS Utumishi is provided on an “as-is” basis. While we endeavor to ensure the platform’s reliability, we do not guarantee that it will always be error-free or meet your specific requirements. To the maximum extent permitted by law, ESS Utumishi and its administrators are not liable for any:
- Direct, indirect, incidental, or consequential damages arising from your use of the platform.
- Loss of data or service disruptions.
- Issues resulting from user errors or misuse of the system.
Intellectual Property
All content, designs, and materials on ESS Utumishi are the property of the Public Service Commission (PSC) or its licensors. You may not reproduce, distribute, or use these materials for commercial purposes without explicit authorization.
Updates to Terms and Conditions
ESS Utumishi reserves the right to modify these Terms and Conditions at any time. Any changes will be posted on the platform, and continued use after updates constitutes your acceptance of the revised terms. Users are encouraged to review the terms periodically to stay informed of any changes.